Hello folks, welcome back to the Keep Productive YouTube channel. On today’s feature, we’rediving into the top 17 project management softwareson the market right now. I wanted to give youguys all of the solutions so let’s dive into today’s video. (upbeat music) So as you can imagine, projectmanagement applications can help teams to get things done. And there are so many solutions, it’s really actually quitedaunting when you look at them. And sometimes,
whether you’resomeone that is looking at another project managerfor you and your team, or you’re looking at a brandnew one for a new team, maybe you’ve been assignedsome of the research, it’s important to find theright suggestion for your team. So one of my biggestsuggestions before we begin is to make sure you lookat your team’s workflow and how your team work before you necessarily jumpin with a project manager. If your team works well with agile,
they’re a great agile project managers, if they’ve previously workedwith Gantt charts very well, then Gantt charts area great recommendation inside a project manager, ifthey are the core feature. So folks, I’ve hand selected17 so let’s dive into them. Okay, so just before we begin, there’s no particular order to this so if we start from one, itdoesn’t mean they’re the best, there are more suitable onesas we go throughout this. So the first on our list is Flow.
Flow is a project manager designed for startups and small teams. It was created back in 2010. Apparently it has twoand a half thousand teams using it currently. Relatively priced, about $7.50 per user, which is fairly reasonable. Now the special features ofFlow include a task list view which is something that a lot of people like in the application, they also do have the kanban view as well. And it is also verypopular with agile teams.
Now what I think is people who like Flow because of its simple design, and also very intuitive user interface. Okay, so number two, it’s Aha! And Aha! is spelt A-H-Awith an exclamation mark. Now this tool is recommended for those who wanna specialistexperience for road mapping. Now, inside of Aha!, youcan build these roadmaps that are very similar to Gantt charts, but allows you to see a project from start to finish ina very visual fashion. This software was launched back in 2013 and it’s priced on the much higher side at $74 per user per month. Apparently they have 5000teams using this application, and the features that jump outare the resource allocation,
allowing you to have alist of your resources and allocate them to specific individuals or different areas or projects or roadmaps that you have built. It also doesn’t justhave the roadmap ability, there are a different viewing options so that you and your team can change the way a certain roadmap looks like and also change it to adifferent style of view. So if you’re someone that’sused roadmaps before, maybe a product manager oreven someone in marketing that wants to visuallyplot everything out, this might be the application for you. Okay, so number three, and that is Wrike.
Now Wrike is spelled with a W at the start and it is a very popularsolution for mid-sized teams, they recommend it for teamsthat are bigger than 20 plus. It has fantastic viewing options that allow you to change the view of any of the projects you’re working on, and I would say it’s a great all rounder. Now they have 44 integrations, which a lot of people like to have, especially if they connect up with existing apps they already use.
It has some great commenting abilities so that you and your team can leave highlightson images and pictures, even videos of things thatneed to be edited or improved. Now, Wrike was founded back in 2007 and it has a very reasonable price tag of roughly $10 per user per month, which seems pretty reasonable. So number four is somethingthat I wasn’t really 100% sure of including and that is Notion.
Now Notion isn’t say aproject manager traditionally, it’s a wiki-style application. It’s really designed for midsize teams and personal users as well, a lot of freelancersusing this to help plan and organize their life,different aspects of their life. And the killer features aredefinitely the databases, you can create differenttypes of databases, different types of views, and you can create it fromtables to galleries to calendars, and there’s even a timeline view planned.
Now what’s cool inside of Notion or what differs it from others is you build the tool you want to use. So you can use templates or you can actually build from scratch, which a lot of people like to do. Now Notion was foundedmore in a sort of bracket of 2016/2017 and it’sabout $10 a month per user, but a lot of people are liking it for that wiki style projectmanagement type experience. Okay, so number five is Teamwork and definitely a very strong sounding name for project management application.
This is great for midsizeteams as well as freelancers, and it’s very similarto Wrike and Taskworld, two other project management applications. Apparently they have20,000 companies using it, and it was created back in 2007. Now, I would say some of itsfeatures are grief around use but they do have thiswork load allocation view, where for example, if you have a bit of workloadthat is overwhelming you or overwhelming some of your team and you want to unblock peoplein your team or yourself,
you can allocate it to other people, but it does it in a very different fashion to some of the other project managers. And perfect for teams thatare looking to spread out some of their work and utilize this tool. It’s also part of a suite of applications, you can also get a Chat, a CRM and other tools along with it. They also have this portfolio view where you can see all ofyour projects in a glance which apparently is veryhelpful for project managers to see the progress of each project.
So number six, one that you’ve probably already heard of and that is Asana. Created by an ex-Facebook employee, it has grown really rapidlysince 2008 when it launched. It has 70,000 companies using it and roughly priced, it’sabout $11 per user per month, but there is a freeexperience along with it too. So it has some great features, it’s got the board featureswhich comes with all plans, timeline which is a premium feature but allows you to see stuffin linearly, which is lovely.
But if you’re looking for a more traditional project manager, this is gonna fit your bill better than some of the other ones. Number seven, you’veprobably already heard of it and it is Trello, very popularfor its kanban abilities. It has a great range of toolsand a fairly reasonable price, it’s $12.50 for the business class plan which is fairly reasonable, but you can get started for free. It has some great features like Power-Up so you can connect allthese wild integrations, it’s got a great library of integrations.
Its actually developed and owned by a company called Atlassian who create other softwarecalled JIRA and Confluence. It was created back in 2011, and has over 20 million users worldwide, which is a fantastic size anddefinitely a great community especially when it comes to templates. Okay, so number eight,you’ve probably heard of it, it’s called Monday.com and it is being put out all over the web, especially in the advertising,many of you will have notice.
It was previously called Dapulse but it’s been around since 2012. Now, this is much more suitable for sort of mid to large sized teams and they have a free trial but the pricing starts fromabout $39 per month per user. Just a note on the pricing, it definitely is something to look at because their ricing variesper the amount of user you’re planning to use itwith so do check that out. Now, one of the thingsthat it touts us out for is the dashboards and flexibility.
The dashboards allow you tosee a glance of your projects and is very popular. I was very lucky to go overto Israel to meet the team, and they were showcasingsome of their dashboards that they actually usein their departments, which was very impressivebeing able to see that data, especially if you and your team want to sort of pinpointwhat the focus is. And also, they’re doing a lot more work on the automations and workflowsso that you and your team can connect these automatic actions whether it’s emailing outto MailChimp,
et cetera, and being able to connect up with other applicationsthat you already use. Number nine is Favro. It’s more for startups and small teams but it is a rising starfor entrepreneurial types. It has the ability tocreate these little boards allowing you to create these collections, but it allows you to sort of plan the way you use these applications, giving you backlogs and Jaya, and the collections on the left hand side so you can monitor.
It’s a lot more reasonable,about $6.50 per user which makes it to $12 for every two users which is so reasonable. It was created back in 2016 in Sweden if you need to know that. Number 10, it is Nozbe. Nozbe have been aroundfor absolutely donkeys. Founded by Michael Slowinskiin 2007 over in Poland, the application has beengrowing really rapidly with lots of testimonials fromthe folks like Michael Hyatt. Now, Nozbe is more of a basic application,
it takes advantages of listsand basic project management but it’s become a big and popular experience for many people. They do have a plannedrelease of Nozbe teams allowing more and more teams to work in a more of a project management setting. But it does also have a Linux application which many project managers don’t have. So number 11 is MeisterTask. Now, this is much more suitedfor task management lovers, those who like kanban andalso solo users as well.
A lot of people call thisthe very attractive Trello because of the kanban use and all of the colorsthat this application throws into the mix. It does have a few featuresthat a lot of people like like task relationship allowing you connect up tasks that you’ve created so that it doesn’t blockanyone in your team. Also time tracking which is something that some project managers have but it’s also a very big bonus, especially if you don’t wanna pay for time tracking software on top of that and automations as well.
Now, this applicationis priced a lot lower than some of the other ones and is a great all rounder at $9.50, there is a free plan as well. And they even have a sistercompany called MindMeister. Okay, so number 12 and that is Hive. Now this is more suitable for smaller size teamsto medium sized teams, but a lot of people likeit because it blends a project manager with anapplication like Slack, allowing you to havereal time chat function with you and your team,
allowing you to createchannels per department, which you can then have conversations in, as well as all the projectmanagement abilities, there’s even a Gantt chartand over 1000 integrations, which is very high and something that Iknow a lot of people like if they’re very into their integrations, connecting to their projectmanagement software. Now, it was founded back in 2015, and Intel’s 19 may actually close a $10 million series Afunding which is great news.
It’s priced really reasonable as well at about $12 per user per month. So number 13, it is Zoho Projects. Now this is much more of a traditional project management application, and is quite popular with construction and security firms for its reliability, and also the ability toaccess on mobile devices as well as the fact that ifyou pay for the Zoho suite, this can be an applicationthat is included. It also has two other features that a lot of people like using and that’s timesheets and feeds.
Feeds allows you to seeupdates from you and your team and timesheet allows you to see where your team has beenspending their time, utilizing the time trackingtool, and also completed tasks. Now Zoho Projects or Zohosuite was founded back in 1996 so they’ve been doingsoftware for a fair while. I know many of the communityhere on Keep Productive are actually big fans of their software. And it’s priced fairly reasonably, if you wanted to get thisoutside of the suite,
it’s gonna cost you $15 per user per month so, in a sort of medium bracket pricing. So, number 14, and that is Basecamp. Now Basecamp’s talked about a lot and I always refer to it as the Patagonia of projectmanagement applications. And the main reason behind that is because it’s very values driven. Their founder and their teamare Very much advocators of less work and more productive time. Now Jason Fried’s writtena fair amount of books as well on this topic.
This application doesn’t let down, allowing you to have thisBasecamp-like experience in having everything together. You can essentially get your chat, your schedule, your task manager, your calendar applicationall in one application. And they do stay on their website, they dislike combiningmany of these inside one. So you don’t necessarilyhave to pay for site per user and their pricing is fairly high. But again, it’s a flatrate for every single team at $99 per month forusing this application,
and that’s however size team you want. There is also a personal planwhich may get you started which you can use up to 20 users. There are some limitations on it, but at the same time itmight get you the feel and experience for your Basecamp layout. Now Basecamp was founded back in 1997 and has over 5000 companiesusing it right now. Now, number 15, it’s TeamGantt. Now, I always thought thiswas gonna be quite expensive, it’s actually $8 per month, which is a lot lower than I thought.
And it actually allows youto create these Gantt charts. But it’s a specialist in Gantt charts. So it’s got a lot of abilities that some of the otherGantt charts may not have. It has also got time tracking abilities, as well as planning tools, like planning estimations of your work and also time to complete. As I said, this is more ofa specialist applications and I see medium to largeteams getting to use this one. So number 16, I don’t know why I put thisthat far down the list,
but ClickUp is a fantastic all rounder. It’s actually one that alwayscomes up in conversation whenever I typically recommend a all round projectmanagement application. It’s great for freelancers, large teams, and also medium sized teams as well. It allows you to do arange of different things and one of its things thatpeople love is its flexibility. You can add all types ofdocuments to it in their pro plan which is priced really reasonably as well.
And also you get tocreate these dashboards allowing you to see your project progress and all that you need to know about the project in one glance, which is very similar to Monday.com. They’ve recently added docs, allows you to createthis wiki-like experience inside of your projects, which is very popular withthose who are looking to, I guess plan and coordinateinformation around their work. Now, it is priced at $5 permonth which is so reasonable and that’s for unlimitedper user which is good.
And they even have this deal feature where if you were to say make them a deal on a certain price, thenthat’s definitely good, and you can check that one outin the link in description. Number 17, and my voice isprobably gonna go, is Freedcamp. Now this is another great all rounder, definitely recommended formedium to larger teams. And it has similar abilities to Wrike in allowing you to plan your project in multiple different views.
But also has a wiki, a CRM,and also task abilities too. You can create an issue tracker within it, and its pricing is really reasonable guys, it’s something like $7.49 per month. And they also have this pricing for minimalist, solo users at $1.49, which is really reasonable, especially if you and your team probably are looking to get started on it before necessarilyjumping in the deep end. So folks, those were my top 17 project management applications.
As I said, I probably will do more specialist applicationssoon so maybe Gantts, all rounders, et cetera, and more and more projectmanagement experiences. But I hope you enjoyed this, please do let me knowin the comments below which application youdecided to go and use. Please like this video so that other people can go and find it. And if you’re new here, subscribe, it would be amazing to have you. So folks, thank you very much and I’ll talk to you all very, very soon. Cheers everyone, bye.